Procurement procedures and price surveys
Manage regulated procedures, price surveys, and qualification stages in one system.
Regulated procurement
platform
Full-cycle procurement management—from request to contract.
Built by a team trusted by
The full procurement lifecycle
Procurum manages 21 procurement stages in one process. Each stage has defined actions, owners, documents, and decisions.
Need, requester, and budget information.
Procedure, committee, regulations, and documents.
Supplier invitations, questions, and submissions.
Qualification, criteria, and committee decisions.
Results, approval, contract documents, and activity history.
rocurum
PROCUREMENT
RequestsProceduresSubmissionsContractsMANAGEMENT
SuppliersDocumentsReportsRequestsIP-2026/037SearchAB
Solar park connection substation constructionIn approvalMove forward
BASIC INFORMATIONProcurement needDraft v.3
REQUESTERLaura Ozoliņa
BUYERAS Latvenergo
Planned valueEUR 1,840,000
PROCEDUREOpen competition
CONTRACT DATE12 Oct 2026
PROJECT OWNERMārtiņš Kalniņš
Design and construction of a new 110/20 kV substation connecting the solar park to the electricity network.
APPROVALApproval route2/3
LOLaura OzoliņaRequester✓
JLJānis LiepiņšBudget owner✓
KVKristīne VītolaProcurement managerWaiting
WORK ITEMQTYUNIT PRICETOTAL
Substation engineering1240,000EUR 240,000
110 kV equipment supply and construction11,280,000EUR 1,280,000
Planned total excl. VATEUR 1,840,000
TEC-2 control system modernisationRegulations draftingSend for approval
TEAMProcurement committee4 people
JLJānis LiepiņšCommittee chair✓
KVKristīne VītolaCommittee member✓
ASAndris SiliņšTechnical expert✓
DOCUMENTSRegulation pack4/5 ready
PDFRegulations_v4.pdf1.8 MB · updated today✓
DOCDraft_contract.docx460 KB · awaiting reviewReview
Draft with AIAI quality review
REGULATION CONTENTRequirements and attachments6 sections
01Supplier qualification requirementsAt least three comparable energy infrastructure projects delivered in the last five years.Ready
02Technical specificationSCADA control system, IEC 61850 compatibility, and 24/7 support.Ready
03Financial bid formCost positions, warranties, and five-year maintenance costs.Editing
Daugava HPP gate drive renewalAccepting bidsOpen notice
SUBMISSION DEADLINE08 Sep 2026 · 14:007 days remaining
INVITED6 suppliersAll invitations delivered
RECEIVED3 bids1 submitted today
QUESTIONS4 questionsAll answered
SUPPLIERSInvited suppliersAll 6⌄
EBSIA “Energobūve”Submitted 01 Sep · 10:42Received
LEAS “Latvijas energosistēmas”Submitted 31 Aug · 16:18Received
BESIA “Baltijas elektrotīkli”Submitted 30 Aug · 09:06Received
EPSIA “Enerģijas projekti”Invitation viewedWaiting
COMMUNICATIONQuestions and answers4
LEIs a site visit available?AS “Latvijas energosistēmas” · yesterday
Yes, a joint site visit is scheduled for 03 Sep at 10:00.
AnsweredBEClarification on warranty durationSIA “Baltijas elektrotīkli” · 28 AugAnswered
Electric vehicle charging network constructionIn evaluationPrepare decision
SUMMARYBid comparisonEUR excl. VAT
CRITERIONEBSIA “Energobūve”LEAS “Latvijas energosistēmas”BESIA “Baltijas elektrotīkli”
Total contract price3,482,0003,615,8003,702,500
Qualification✓ Compliant✓ Compliant✓ Compliant
Technical proposal✓ Compliant! Clarification✓ Compliant
Warranty60 months48 months60 months
Total score94.688.286.4
Procurum AI · For committee review
The second bidder offers a 48-month warranty; the requirement is 60 months.
Technical specification §4.2 · Bid 02, p. 12COMMITTEEEvaluation progress2/3 complete
JLJānis LiepiņšQualification and price✓
KVKristīne VītolaFinancial proposal✓
ASAndris SiliņšTechnical proposalIn progress
CRITERIABest value assessment
Price70%
Technical solution20%
Warranty and support10%
Wind park transformer supplyReady for signingSend for signing
✓WINNING SUPPLIERSIA “Energobūve”The bid meets all requirements and scored 94.6 points.EUR 3,482,000excl. VAT
CONTRACTContract detailsLE-2026/417
CONTRACT DATE01 Sep 2026
DELIVERY DATE30 Jun 2028
WARRANTY60 months
OWNERMārtiņš Kalniņš
✓Procurement resultApproved 28 Aug2Buyer signatureAwaiting signature3Supplier signatureAfter buyer
DOCUMENTSContract pack3 files
PDFContract_LE-2026-417.pdf2.4 MB · final versionReady
DOCTechnical_annex.docx840 KB · version 6✓
XLSPricing_schedule.xlsx126 KB · approved✓
AUDIT TRAILRecent activityFull history →
Kristīne Vītola approved the procurement result28 Aug 2026 · 15:42Final contract version prepared31 Aug 2026 · 11:08Contract sent for internal approvalToday · 09:16
Built together with the Latvenergo procurement team
Latvenergo procurement specialists participated in defining the system requirements, processes, and workflows. Latvenergo is Latvia's largest power supply company.
Procurement functions
Procedures, documents, supplier work, and decisions in one system.
Regulations, documents, and approvals
Create documents from templates, route them for approval, and retain version history.
Supplier self-service portal
Suppliers receive invitations, submit questions, and provide offers in one portal.
Structured submission evaluation
The committee evaluates qualification and submissions against defined criteria.
Reports and complete activity history
The system records decisions, changes, deadlines, and user actions.
Roles and integrations
User roles control access; integrations connect procurement with other organisational systems.
AI within your procurement workflow
Draft procurement documents, research the market, and analyse bids with AI support. Your team reviews the results and makes the decisions.
Procurement document drafting
Turn your needs and reference documents into draft specifications, evaluation criteria, and tender documents, ready to edit.
Electric vehicle charging network construction
Technical specification
Draft for reviewPROCUREMENT NEED
Install 12 public charging points, with remote monitoring and a five-year warranty.
Technical_specification.docxDOCX
- Scope
- Technical requirements
- Acceptance criteria
- Warranty and support
2. Technical requirements
The contractor shall supply, install, and commission 12 electric vehicle charging points.
Each charging point shall support remote status monitoring and fault reporting through a central management system.
Editable draft prepared from the procurement brief.
Market research
Find products and suppliers that match your requirements. Compare specifications, indicative prices, and availability with sources.
Electric vehicle charging network construction
Market comparison
Sources includedPublic charging stations · at least 150 kW · remote monitoring
| Product / source | Power | Indicative price |
|---|---|---|
| Charging station A [1] | 150 kW | €32,000 |
| Charging station B [2] | 180 kW | €38,500 |
| Charging station C [3] | 150 kW | On request |
- Manufacturer catalogue · technical specifications
- Supplier product page · specifications and pricing
- Supplier catalogue · availability on request
Compare the source material before setting your requirements.
Document quality review
Identify unclear requirements, missing information, and conflicting clauses across the tender package before publication.
Electric vehicle charging network construction
Document quality review
Review neededConflicting submission deadlines
The regulations and submission form specify different deadlines for the same procurement.
Regulations · §5.1Bids must be submitted by 12 October 2026 at 14:00.
Submission form · §1Submission deadline: 15 October 2026 at 14:00.
Suggested action: align both deadlines before publication.
Bid analysis
Check proposals against tender requirements. Compare bidders and review gaps with evidence from the original documents.
Electric vehicle charging network construction
Bid comparison
For committee review| Warranty | Bid 01 | Bid 02 |
|---|---|---|
| Required: 60 months | 60 months | 48 months |
Warranty shorter than required
Bid 02 offers 12 months less warranty coverage than the specification requires.
Technical specification · §4.2Minimum warranty period: 60 months from acceptance.
Bid 02 · p. 12We provide a 48-month warranty on the installed equipment.
Finding prepared for the procurement committee to review.
AI drafts and analyses. Your team reviews and approves.
Modules and pricing
The platform base is mandatory. Connect the other modules as you need them and pay only for the ones you use.
Platform base and implementation service
Required- One procurement flow from planning to contract
- Users, roles, and access rights
- Document storage and audit records
- Compliance with EU directives 2014/24 and 2014/25
19 600 EUR per year
Procurement module
- Procurement process from request to contract
- Procurement schedules and delivery control
- Specialist workload management
- Standardised tender document templates
- Structured bid evaluation and committee decisions
- Also valid for public procurement procedures
30 000 EUR per year
Procurum AI
- Procurement document drafting with AI
- Product and supplier research with sources
- Procurement document quality review
- Bid analysis with supporting document references
By agreement
Price survey (CAP)
- Market research and price surveys
- Below-threshold transaction management
- Surveys within a framework agreement
12 000 EUR per year
Construction procurement
- Construction and design service procurement
- Repeatable, uniform procurement processes
- Runs within the qualification system
- Requires the supplier qualification module
4 200 EUR per year
Supplier qualification
- Building and maintaining qualification systems
- Candidate selection and qualification review
- Register of qualified suppliers
- Usable in price surveys and procurements
2 400 EUR per year
Integrations
- HR systems
- Records management and document systems
- Price depends on the number and scope of systems
By agreement
TOTAL (excluding Procurum AI and integrations)
68 200 EUR per year
Prices are per year, EUR excluding VAT. Minimum contract term — 3 years.
Request a quoteProduct documentation
The documentation covers the system structure, user roles, procurement stages, and functions. Contact the Mitigate team to request access.
Contact us about implementation
Provide your organisation and contact details. The Mitigate team will follow up about implementation or access to the product documentation.
- info@mitigate.dev
- Phone
- +371 25770055
Ltd Mitigate, 50103381201
We will use the submitted information only to respond to this request.
Procurum by 
· © 2026Documentation· Privacy policy· Cookie policy
· © 2026Documentation· Privacy policy· Cookie policy